D3 URJGENT Grant Program

Welcome to our URJGENT (Unhoused, Racial Justice, Green, Equity, Neighborhoods & Transparency) Program. During this pandemic, every-day people are stepping up to meet the drastic needs of our community.  As we sheltered in place, our residents came to each other’s aid by volunteering to help with food distribution, sharing COVID-19 information and resources, collecting PPE donations, and more. Seeing how the people and organizations in our community were able to support each other, we are proud to announce URJGENT Grants, a new program that will fund their good work!

The goal of the URJGENT Grant Program is to support the smaller grassroots organizations and efforts that are growing and meet the important needs of our residents. This program is open to registered 501(c)3 non-profit entities or organizations with 501(c)3 fiscal agents that provide services in Santa Clara County and meet all eligibility and application requirements. Please review all of the information included to determine if you are eligible to apply, and our application requirements. If your organization is NOT eligible for an URJGENT Grant, you may still apply using the form online form, but it will be considered separately.

The application process for 2021 opened April 12, 2021 and closed on April 26, 2021. Applications will be reviewed on a rolling basis. Click HERE if you have any questions.

  1. POLICY PRIORITIES AND PROJECT PREFERENCES

“URJGENT” is named after our D3 policy priorities:

UNHOUSED – We are still facing an affordable housing crisis that has been exacerbated during this pandemic, which means that we still need projects that address the need for food, warm clothes, face masks, shelter and more.

RACIAL JUSTICE – We will continue to be visible and stand against hate, violence and injustice. We stand in strong support of the movements that are calling for racial justice - Black Lives Matter, Stop AAPI Hate, Love Wins and more. We also stand in solidarity with the Latinx community who face the same threats, violence and harm. We must confront racism, be it implicit, explicit, present or systemic, anywhere or everywhere. We must address all forms of discrimination to achieve true justice and unity. This is a very complex and sensitive matter, but one we must address. We are excited to work with any/all community partners ready to stand with us in support of unity and racial justice.

GREEN – We need to be strong stewards for our planet. There is no longer a choice here. We want to acknowledge and elevate the work being done in Santa Clara County that promotes green practices and reducing carbon emissions, including advocating for stronger public transportation and protecting our green spaces. Everyone has a part to play in this.

EQUITY – Communities of color and the working class have long occupied the jobs that we now classify as “essential,” particularly by women of color. Without this labor and without the bravery of people of color, our community cannot thrive. Projects that promote equity for disadvantaged communities, especially Black, Indigenous, immigrant (both documented and undocumented), other People of Color, the LGBTQ+ community and the differently-abled - all of whom are historically targeted and disadvantaged communities that have struggled before and during this pandemic - will be considered. We will not limit our support for any resident in our community.

NEIGHBORHOODSCommunities are built around shared experiences. We thrive when those living around us thrive and when we build neighborhoods where we can all live, work or play. Projects that strengthen our local neighborhoods, such as starting community gardens, signage/designations, providing local activities, or supporting local businesses (without direct contributions to the businesses) are encouraged.

TRANSPARENCY – Good government means honoring the trust of our residents. We are also looking for proposals that increase access and transparency with our local government and government resources, particularly for disadvantaged communities. This includes providing multilingual or non-English outreach for critical government/public resources, (including COVID relief), or streamline communications between our agencies and our residents. The County has so many resources to help one another, and we do best when the people have the support that is there for them. 

Applications for this grant will only be considered if they fall under one of these six categories. Additionally, proposals submitted for this grant must be project-based or supply a material need for technology or equipment.  If project-based, the project must have already been in existence or on-going, or be initiated in calendar year 2021. This includes projects or programs that occur on an annual basis, such as annual creek clean-ups or summer youth programs. One-time projects should be completed before March 31, 2022, but will not be disqualified from applying. If material or technology based, the request must be for one-time purchases. Specific requests for salaries, rent, or other ongoing expenses will not be considered, except as part of a 15% overhead that may be incorporated into the budgets submitted for Tier Two or Tier Three applications. . The only exception to this is the cost of staff time that is devoted to the execution of the proposal described in the submitted application.

  1. GRANT TIERS AND ELIGIBILITY

All applications must be registered as a 501(c)3 non-profit entity or have a fiscal agent that is registered as a 501(c)3 non-profit entity.  Applicants who have a fiscal agent must submit the “Certification of Fiscal Agency” form along with the applications.

Click HERE to download pdf of the Certification of Fiscal Agency Form

There are three grant tiers, and each has its own eligibility requirements.

TIER

GRANT AMOUNT

ELIGIBILITY

1

$5,000

Annual budget of no more than $100,000

2

$15,000

Annual budget of no more than $250,000

3

$25,000

Annual budget of no more than $500,000

Please note: If your organization wants to apply for funding and does not meet the eligibility for an URJGENT Grant, you may submit your request though the same application form.  It will be considered separately from organizations that are eligible for URJGENT Grants.

  1. APPLICATION REQUIREMENTS

All applications that are submitted are required to me the following formatting. Applications must be in Times New Roman and size 12 font, double-spaced, and one-inch margins. There will be different page limits for the different tiers because the amount of information requested will be greater for Tiers that provide more funding.  However, for all tiers, all applicants must provide the following information:

  1. Introductory Narrative of the Organization (maximum two pages);
  2. Project Proposal or Project Narrative (maximum three pages);
  3. Potential impacts on (1) youth, meaning under 18 years old, (2) seniors, meaning 65 and older, and (3) sustainability (maximum two page);
  4. Social media handles/website (if any);
  5. Primary contacts and references; and
  6. Verification under penalty of perjury that the applicant meets the eligibility requirements to apply for the grants, including annual budget caps.

Cover pages, photos, brochures and other supplemental information may be submitted and will not count against the substantive page cap.  However, each Tier will have a maximum page cap. Please note that the maximum page count for each section must be tailored by the applicant to fit into the page caps that are imposed in each tier.  For example, though the maximum page count for each section is greater than the maximum number of pages allowed for a Tier One microgrant, the applicant is empowered to determine how to use the space that they are allotted to supply all of the information that is required in the application.

  • Tier One - $5,000 Microgrants:  Applications will be no more than three (3) pages.
  • Tier Two - $15,000 Grants:  Applications will be no more than five (5) pages, and must include a proposal budget to show how grant funds will be used and if there the proposal is being funded from other Santa Clara County sources.
  • Tier Three - $25,000 Grants:  Applications will be no more than seven (7) pages, and must include a budget showing how the grant funds will be used and if there the proposal is being funded from other Santa Clara County sources.  Applicants will also commit to submitting a year-end report that will be no more than four (4) pages and must meet the same formatting requirements as the application.

Those applying for the higher value grants may be approved for lower amounts than what they requested.

  1. EVALUATION PROCESS

URJGENT Grant Applications will open on April 12, 2021, and applications will be accepted until 5:00 pm on April 26, 2021. Applications will be reviewed and assessed on a rolling basis, so please submit your applications early.

To ensure that the grant evaluation process is fair and transparent, all applications will be evaluated by the Community Review Panel (CRP), which is comprised of Santa Clara County Residents who were chosen after submitting their own applications to join the panel.  Each panelist will score the applications received based on the following criteria:

  1. Urgency of the identified need;
  2. Thoughtfulness and uniqueness of the proposed program or project;
  3. Reliability and past performance of applicant (as presented by applicant and any independent thought or research of the panel);
  4. Availability of funding from other sources; and
  5. Impact, either direct or projected, of the proposed program or project.

CRP evaluations will be submitted to District 3 senior staff recommendation to the full Board of Supervisors for consideration at the May 12 Budget Workshop and final approval during the Budget Hearings in mid-June. Successful applicants will be notified no later than April 30 that their proposal will be forward to the Board of Supervisors for final approval.

If you should have any questions about the URJGENT Grants Program or applying, please click HERE.

IF SELECTED:

If your organization is approved for a grant, you will be required to execute a contract with the County.  There are different contracts if your funding request is approved as a grant or if it is approved as an event sponsorship.  The templates are provided for you to review here.

Click HERE to download pdf of the Grants Agreement Form

Click HERE to download pdf of the Sponsorship Agreement Form

All approved requests will have reporting requirements.  These requirements will depend on the Tier for which you are approved.

TIER

REPORTING REQUIREMENT

1

From the Grant Contract: Grantee shall submit proof of compliance with Board direction within five (5) business days after the funds are expended by Grantee or within 30 days after funds are disbursed to Grantee, whichever comes first. If Grant funds are not expended within 30 days, Grantee shall provide an explanation to the Clerk of the Board of Supervisors, including an estimated date for the expenditure. In this case, proof of compliance shall be submitted when the Grant funds are ultimately expended.

From the Sponsorship Contract: There is no corresponding language in the Sponsorship Contract.

The recipient shall also schedule a check-in with D3 staff by December 31 to discuss the project and provide update on how the funds were spent and outcomes.

2

Along with submitting proof of compliance stated in Tier 1, recipient will execute a form certifying that they have met their project goals and schedule a check-in with D3 regarding the execution and outcomes of the funded project or program.

3

Along with submitting proof of compliance stated in Tier 1, recipient will submit a year-end report showing that they have met their deliverables by 11:59 pm on December 31, 2021.

 

THANK YOU TO EVERYONE THAT APPLIED AND PARTICIPATED IN THE 2021 URJGENT GRANTS PROGRAM. PLEASE RETURN FOR UPDATES OR FOLLOW US ON SOCIAL MEDIA. 

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